AI receptionist for personal trainers: your sessions get booked while you're training clients.
Sayelo, the AI voice agent and AI receptionist for personal trainers, answers 24/7. Initial assessment scheduled, session location handled, at home, in the park or at the gym, prices and packages stated, reminder the day before: the agent answers while you train your clients. From €39/month excl. VAT, 14-day free trial, no set-up fees.
You go from session to session, in the park at seven, at a client's home at noon, at the gym in the evening, and the phone rings during every one. A prospect who gets no answer calls the next trainer. Sayelo answers, offers your initial assessment, handles session locations and travel, states your prices and packages as you've set them, and sends a reminder the day before. The AI announces itself in its very first sentence, and gives no training or health advice.
from €39 excl. VAT/month afterwards · no commitment · the AI announces itself on every call
A self-employed personal trainer is in sessions all day, in the park, at clients' homes, at the gym, and their phone rings during every one. A prospect who calls has made their decision that day, and will act on it with the next trainer if nobody answers.
Sayelo's AI receptionist answers during sessions. It introduces itself as an AI assistant, offers your initial assessment in the slots and at the location you've defined, checks the area for home sessions, states your prices and packages without discounts, books and moves sessions according to your cancellation policy, sends the address or meeting point by SMS and sends a reminder the day before. It gives no training, nutrition or health advice, and passes these questions on for you to answer at the assessment.
Day to day
What personal trainers deal with on the phone.
In sessions from morning to night
A trainer doesn't look at their phone while correcting someone's form or timing a set. Calls come in during sessions, and evening callbacks reach prospects who have already booked with someone else.
A prospect makes up their mind in a day
Someone looking for a trainer has made their decision on the day they call. If they don't get an answer, an assessment or a date, their motivation fades, or they turn to another trainer, an app or a gym.
Sessions everywhere, to organise
The client's home, the park, a partner gym, video. Each location has its constraints, its travel time, its hours, and you have to check the area before promising a home session.
Prices, packages and health questions
The price of a session, a 10-session pack, a duo session, and questions about an injury or a diet. The former have a fixed answer; the latter have none over the phone.
How much are your missed calls costing you? Work it out in one minute with the calculator.
What the agent does
What your AI receptionist does for a personal trainer.
Schedules initial assessments
Free or paid, at the gym, in the park or by video, in the slots you set aside for new clients. The agent books it in your calendar, confirms by SMS and sends a reminder the day before. The prospect has a date before they've hung up.
Handles locations and travel
The client's home within your area, your usual park, a partner gym, video. You define the locations, the time slots for each and your travel charges, and the agent offers the right slot in the right place.
States your prices and packages
Single session, 5- or 10-session pack, duo, monthly membership. The agent states the options as you've entered them, without discounts, and notes the chosen pack so that you can have it signed and paid.
Books, moves, cancels
For regular clients, it books recurring sessions, moves the one that needs moving and applies your cancellation policy (notice period, session charged). The freed slot goes to another client.
Gives no advice
Injury, pain, diet, programme, medical certificate. The agent never answers these questions: it notes the message for you and reminds the caller that you'll discuss it at the assessment. If someone feels unwell, it directs them to the emergency services.
Sends the right SMS during the call
Gym address, meeting point in the park, video link, starter questionnaire if you have one. You prepare your SMS messages; it sends the right one at the right time, with the caller's consent.
Step by step
A typical call, from the first ring to the summary.
The ring
The agent answers during the session and introduces itself as your AI assistant.
The goal
Getting fit, losing weight, training for an event, building strength. It notes the goal as the prospect states it, without comment.
The location
Home, park, gym, video. It checks the area and offers slots for the chosen location.
The assessment
A real slot from your calendar for the initial assessment, booked and confirmed.
The SMS
The prospect receives the address or meeting point, the instructions and the reminder the day before.
The summary
After the call, an email with the summary, the assessment booked, the pack being considered, the questions left for you and the full transcript.
Calendar and tools
Your appointments in your calendar, your calls in your tools.
Your assessments and sessions go into your calendar, in Google Calendar, Microsoft 365 or Cal.com, with time slots per location and a lock against double bookings. Each new client can go to your client tracking tool by webhook, and if your clients are in Sellsy or monday.com, the agent recognises them as soon as it answers.
- Your calendar read live, in Google Calendar, Microsoft 365 or Cal.com: real slots, double-booking lock, confirmation and SMS reminder the day before
- SMS sent during the call, with the caller's consent: address, booking link, instructions you've prepared
- Email summary after every call, full transcript, and webhooks to your business software
Sellsy and monday.com connected natively, all your other tools via outbound webhooks. All integrations →
Number and setup
Your number, your setup.
You keep your current number by forwarding it to your agent's number. Your agent also receives a number according to your country's rules: see Sayelo in your country.
Ready in 5 minutes: your agent guides you in writing, on WhatsApp or with a form, reads your website, and you listen to its voice before choosing it. Our team then fine-tunes the settings with you. Numbers and telephony are provided by a partner operator registered with ARCEP (the French telecoms regulator). How it works →
Comparison
Voicemail, call answering service or Sayelo?
| Voicemail | Call answering service | Sayelo | |
|---|---|---|---|
| Available 24/7 | Passive | Extended hours | Round the clock |
| Immediate answer | — | Queue | Yes |
| Initial assessment booked during the call | No | Yes, after a callback | Yes, in the calendar |
| Location and travel area handled | No | Depends on the script | Yes, your locations and time slots |
| No training advice given | Not applicable | Varies | Yes, by design |
| Summary & transcript | No | Varies | Yes |
| Cost | Low, ineffective | High | Fixed, from €39/month excl. VAT |
Pricing
Clear pricing, from €39/month excl. VAT.
14-day free trial. No fixed-term commitment: cancel at any time, with 30 days' notice. Minutes, SMS and the number of agents depend on the plan: see pricing and plan details →
Frequently asked questions
Questions from personal trainers.
Does it schedule assessments?
Yes. You set aside slots for initial assessments in your calendar, by location, and the agent books the prospect into one during the call, confirms by SMS and sends a reminder the day before. A prospect comes away with a date, not a promise of a callback.
Does it handle locations: home, park or gym?
Yes. You define your session locations, the time slots for each, your area for home sessions and your travel charges. The agent checks the address, offers the right slot in the right place and sends the address or meeting point by SMS.
Does it state my prices?
Yes, exactly the ones you've entered: single session, packs, duo, membership. It grants no discount and doesn't negotiate. It notes the chosen pack so that you can have it signed and paid, and doesn't take payment over the phone.
Does it handle session packs?
It explains your packs, notes the one the client chooses and, if you keep track of sessions in your connected tool, tells the client how many they have left. Otherwise, it takes the question and passes it on to you.
Does it send an SMS reminder?
Yes, the day before each session, after the confirmation sent at booking, with the location and instructions. A client who needs to move their session calls, and the agent moves it according to your cancellation policy and frees the slot.
Will my clients know they're talking to an AI?
Yes, the agent says so in its very first sentence. A prospect wants to know whether you can help them, where, when and at what price. They find out in a minute, while you finish your session.
Can I keep my number?
Yes. You keep your current number, as you prefer: by forwarding it to your agent or, in France, by porting it, on all plans. A new number is also included from the start of the trial, if you would rather start from scratch. Either way, the number on your website and your social media always gets answered.
Updated on 14 October 2026.
Other industries
Sayelo for other industries.
- AI phone answering for gyms: Trial sessions scheduled, memberships, opening hours and class timetable explained, cancellations explained according to your procedure: the agent covers reception during quiet hours.
- the AI voice agent for osteopathy practices: Slots for babies, pregnant women and athletes respected, appointments confirmed, with reminders: the agent answers during the session.
- scheduling physiotherapy sessions by phone: Courses of sessions scheduled, reminders to bring the prescription and health insurance card: the agent answers during your sessions.
Guides: AI receptionist: the complete guide · Self-employed: answering the phone without stopping work
Hear it answer
before you decide.
The agent calls you back on your mobile and plays the receptionist for a personal trainer. Three minutes, free, no bank card needed.