AI receptionist for tattoo studios: designs get noted, and the needle keeps going.
Sayelo, the AI voice agent and AI receptionist for tattoo artists, answers 24/7. Design noted with size, placement and style, consultation booked with the right artist, reference images received via the SMS link, deposit and cancellation policy explained: the agent answers during the session. From €39/month excl. VAT, 14-day free trial, no set-up fees.
A tattoo session lasts hours, gloved and focused, and the studio phone rings about a new design, a price question, a cancellation. Sayelo answers, notes the design (size, placement, style, colour or black), books a consultation with the right artist, sends by SMS the link for receiving reference images, and reminds the client of your deposit and cancellation policy. The AI announces itself in its very first sentence.
from €39 excl. VAT/month afterwards · no commitment · the AI announces itself on every call
A tattoo studio lives on long, gloved sessions that can't be interrupted, and on design requests that come in from everywhere, by phone and by message, rarely with the information needed. A missed call is a design that goes to another studio, and a four-hour slot cancelled the day before is half a day lost.
Sayelo's AI receptionist answers during sessions. It introduces itself as an AI assistant, qualifies the design (size, placement, style, colour), directs the client to the artist for the style requested, books a consultation in their calendar, sends by SMS the link for receiving references, reminds the client of your deposit and cancellation policy and applies the studio's rule on minors. It answers questions with your information and takes no payment over the phone.
Day to day
What tattoo artists deal with on the phone.
Sessions lasting hours, with no phone breaks
A tattoo artist doesn't take their gloves off to pick up. The studio's calls ring unanswered during sessions, and design requests arrive by direct message, all over the place, without the information needed.
Vague ideas to qualify
“I'd like a tattoo on my arm” says nothing about the size, the exact placement, the style, or whether the client has references. Without these details, it's impossible to direct them to the right artist or to estimate how long it will take.
Deposits and cancellations
A four-hour slot cancelled the day before is half a day lost. That's what the deposit is for, but it still has to be explained at every booking, and clients reminded of it without anyone getting annoyed.
Several artists, several styles
Fineline, realism, old school, Japanese. Each artist has their own style, days and waiting times, and a client must be directed to the right one from the very first call.
How much are your missed calls costing you? Work it out in one minute with the calculator.
What the agent does
What your AI receptionist does for a tattoo studio.
Qualifies the design
Motif or idea, approximate size, placement, style, black or colour, first tattoo or not, cover-up of an existing tattoo. The agent asks your questions and prepares the sheet the artist will read before the consultation.
Directs clients to the right artist
Each artist has their own styles, calendar and waiting times. The agent offers a consultation with the artist who matches the design, or with the one the client asks for, and respects the days they're in.
Receives references by SMS
During the call, it sends the link you've prepared for receiving reference images and photos of the area to be tattooed. The files are waiting for the artist in the project folder.
Explains the deposit and the cancellation policy
Deposit amount, how to pay it, cancellation notice, rescheduling conditions, exactly as you've written them. The agent states them at every booking and sends your payment link by SMS if you have one. It takes no payment over the phone.
Applies the studio's rule on minors
No minors at all, or appointments only with a parent's written consent, as the law requires in France. The agent applies the rule you've set in line with the law in your country, reminds callers of it courteously and doesn't book appointments outside it.
Answers the studio's questions
Minimum charge, hourly rate or price per design as you display them, hygiene, the aftercare instructions you've written, opening hours, access. It answers with your information and takes a message for everything else.
Step by step
A typical call, from the first ring to the summary.
The ring
The agent answers during the session and introduces itself as the studio's AI assistant.
The project
Idea, size, placement, style, colour. It qualifies the design with your questions.
The artist
It directs the client to the artist for the style requested and offers a consultation in their calendar.
The references
It sends by SMS the link for receiving images and photos of the area.
The deposit
It explains your deposit and cancellation policy, and sends your payment link if you have one.
The summary
After the call, an email to the studio with the design sheet, the consultation booked, the references received and the full transcript.
Calendar and tools
Your appointments in your calendar, your calls in your tools.
One calendar per artist (Google Calendar, Microsoft 365 or Cal.com), with their working days and consultations, read live with a lock against double bookings. Design sheets can be sent to your management tool by webhook, and your links, for references and payment, are sent by SMS during the call.
- Your calendar read live, in Google Calendar, Microsoft 365 or Cal.com: real slots, double-booking lock, confirmation and SMS reminder the day before
- SMS sent during the call, with the caller's consent: address, booking link, instructions you've prepared
- Email summary after every call, full transcript, and webhooks to your business software
Sellsy and monday.com connected natively, all your other tools via outbound webhooks. All integrations →
Number and setup
Your number, your setup.
You keep your current number by forwarding it to your agent's number. Your agent also receives a number according to your country's rules: see Sayelo in your country.
Ready in 5 minutes: your agent guides you in writing, on WhatsApp or with a form, reads your website, and you listen to its voice before choosing it. Our team then fine-tunes the settings with you. Numbers and telephony are provided by a partner operator registered with ARCEP (the French telecoms regulator). How it works →
Comparison
Voicemail, call answering service or Sayelo?
| Voicemail | Call answering service | Sayelo | |
|---|---|---|---|
| Available 24/7 | Passive | Extended hours | Round the clock |
| Immediate answer | — | Queue | Yes |
| Design qualified before the consultation | No | Depends on the script | Yes, a sheet for the artist |
| Client directed to the artist for the style | No | Rarely | Yes, according to your styles |
| Deposit and cancellation policy explained | No | Sometimes | Yes, your rules |
| Summary & transcript | No | Varies | Yes |
| Cost | Low, ineffective | High | Fixed, from €39/month excl. VAT |
Pricing
Clear pricing, from €39/month excl. VAT.
14-day free trial. No fixed-term commitment: cancel at any time, with 30 days' notice. Minutes, SMS and the number of agents depend on the plan: see pricing and plan details →
Frequently asked questions
Questions from tattoo artists.
Does it qualify designs?
Yes. It asks for the idea or motif, the approximate size, the placement, the style, black or colour, and whether it's a cover-up. The sheet is waiting for the artist before the consultation, with the references received via the link sent by SMS.
Does it handle the deposit and the cancellation policy?
It states them exactly as you've written them (amount, payment method, cancellation notice, rescheduling conditions) at every booking and every cancellation request. If you have a payment link, it sends it by SMS. It takes no payment over the phone.
What does it say to minors?
Your studio's rule. In France, the law requires a parent's written consent to tattoo a minor, and many studios simply refuse minors; the rules differ from one country to another. The agent applies your choice, explains it courteously and doesn't book appointments outside it.
Can several artists share the studio's number?
Yes. Each artist has their own calendar, styles, days and waiting times, and the agent directs the design to the right artist or to the one the client asks for. A guest artist can be added for a set period.
Does it send reminders?
Yes: a confirmation at booking and a reminder the day before the consultation and the session, with the address and your instructions (eat beforehand, avoid alcohol, bring ID), as you've written them.
Will my clients know they're talking to an AI?
Yes, the agent says so in its very first sentence. A client with a design in mind wants to talk to the right artist and get a consultation. They get it, without you having to take your gloves off.
Can I keep the studio's number?
Yes. You keep your current number, as you prefer: by forwarding it to your agent or, in France, by porting it, on all plans. A new number is also included from the start of the trial, if you would rather start from scratch. Either way, the number in your window and on your Instagram page always gets answered.
Updated on 14 October 2026.
Other industries
Sayelo for other industries.
- booking a haircut and beard trim by phone: Cut, beard or both, with the right barber and for the right length of time, waiting times explained to walk-ins: the agent answers while you shave.
- AI receptionist for beauty salons: Several treatment rooms and therapists, gift vouchers, packages: the agent books the right treatment in the right place and sends a reminder the day before.
- the AI voice agent for hairdressers: Cut, colour, balayage: the agent books the right slot with the right stylist and sends a reminder the day before.
Guides: AI receptionist: the complete guide
AI receptionist: all industries · AI answering service with appointment booking
Hear it answer
before you decide.
The agent calls you back on your mobile and plays the receptionist for a tattoo studio. Three minutes, free, no bank card needed.